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Year End Party - Year End Party

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Cost of organizing a year-end party

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TOP 07 types of necessary expenses for the year-end party
Detailed quote for year-end party cost items
Hsv media - full year-end party organizer
TOP 10 professional year-end party organizers in Ho Chi Minh City

Near the end of the year, many businesses often wonder how to estimate the cost of the company's year-end party. So how can you have a meaningful party while still optimizing costs for your business? Let's join HSV Media to learn about "Necessary costs for a year-end party" and "TOP reputable year-end party organizers in Ho Chi Minh City" through the sharing article below!

TOP 07 TYPES OF EXPENSES NECESSARY FOR A YEAR-END PARTY

1. Location rental costs

Choosing a venue is a cost item that accounts for the majority of the total cost of organizing a year-end party. Location rental price will depend on the location, size, and quality of the location.

Before that, you need to determine the exact size of the number of guests to be able to choose a suitable location.

Many businesses have separate headquarters buildings and factories. They will choose the company's rooftop or factory yard as a party venue. However, many business organizations still choose to rent a new venue to create newness and excitement for employees at this meaningful party.

Venue for the New Year's Eve Party — Outdoor Year End Party

2. Food and beverage costs for the year-end party

The company year-end party menu is also an item that needs attention and budget investment. How to have a grand year-end party with a diverse, full-course, delicious, and beautiful menu without the cost being too high? Normally, the amount spent on the party menu ranges from 30 - 50% of the total fee.

Furthermore, the menu will show the elegance and class of the party. It is an opportunity to make a good impression on all employees, partners, and loyal customers. Therefore, businesses need to carefully consider food costs while still ensuring the quality of food and drinks at the party.

Food and beverage expenses for year-end parties — Year-end party and food expenses

3. Cost of year-end rewards and gifts

The year-end party is an opportunity to express gratitude to the employees, departments, partners, and customers who have accompanied the business during a year of hard work.

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Year End Party 2023 idea

Meaningful gifts for the 2023 Year End Party

Therefore, the party cannot lack praise and rewards for employees, and send deep thanks to customers and partners. That's why the cost of gifts and rewards is an essential part in planning the company's year-end party budget.

You should plan and prepare in advance to avoid a situation where the end of the year will make you stuck with gift ideas and the price will increase as the end of the year increases, and the quality of service will also be difficult to control. leading to unnecessary negligence.

4. Stage construction and installation costs

Many businesses choose to organize a full year-end party in a conference room or hotel restaurant, so the cost for the stage area will not be too much, because it will usually be included in the cost of renting the venue.

However, if you want to request more for a more sparkling stage or you want to organize an outdoor party, the stage and sound and lighting system will be the face of the party and are in higher demand. High capacity - good resistance to wind and rain - good amplification in space.

The cost for this item also accounts for a lot of the total year-end party cost. However, you can find a unit that provides a full service of event equipment items that will save quite a bit of money for your business.

Construction costs for the year-end party stage

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Quotation for full-package Year End Party Organization

Indoor and Outdoor LED Screen Rental

Cheap Sound and Lighting Rental

Construction and installation of event stages

LED screen

Event Stage

Sound, light

Event Equipment

5 . Cost of decorating the party space

The trend of holding year-end parties outdoors is increasing. To have a luxurious, unique and impressive party for guests, party decorations are definitely indispensable. This is a necessary and important item that requires a clear cost allocation plan.

To be proactive in accounting for year-end party costs for decoration, you should rely on the theme and organization ideas to more easily choose party decoration accessories.

Costs for decoration usually include: costs for decorating the stage area, costs for printing media publications (backdrops, banners, hashtags, flowers, candles, etc.). Normally, the cost of decorating a company's year-end party will account for 10 - 20% of the total budget.

6. Personnel costs for event organization

To make your year-end party exciting and colorful, hiring an MC-host, singer, or dance troupe is something you should not miss. Hiring service staff will make your party more professional.

The price for hiring an MC, singer or dance troupe is usually not too high per person. But when rented individually, the cost for this item is too high compared to renting a package from a reputable unit.

That's why you should choose a full-service event staffing provider to minimize your budget for this expense item!

Cost of hiring staff to organize the Year End Party — Cost of hiring staff to organize a year-end party

7. Contingency costs incurred during the year-end party

Contingency costs are an indispensable cost in any cost estimate of an event. Because no matter how detailed and thorough your preparations are, there will certainly be costs that arise during the event that you cannot predict.

However, this item is often forgotten in the cost of a business's year-end party. To avoid budgetary risks as well as ensure the year-end party goes smoothly, a contingency fee of about 5-10% of the total cost should be included in the estimate for unexpected incidents and risks.

Year End Party - Year End Party — Cost of Organizing a Year End Party

DETAILED QUOTE OF YEAR-END PARTY COST ITEMS

HSV Media would like to present a price list for the full package of services for the year-end party so you can get an overview of the cost items. However, the cost may vary depending on the number of devices and the size of your party. Please contact us directly via hotline 0362 209 208 for the most accurate advice and quote if you have additional requests!

1. Quote for renting equipment and decorating the stage area

No	LIST OF EQUIPMENT	UNIT PRICE	NOTE
first	The stage is made of plywood with an iron frame covered with event carpet	180,000/m2	Price includes carpet (color of your choice) and podium
2	Indoor - Outdoor Led screen	600,000/m2	The larger the LED screen size, the lower the unit price
3	Sound system includes: * 06 JBL PRX725 stage speakers with capacity of 1500W/piece * 02 JBL 828S double subwoofers with capacity of 2000W/piece * 02 JBL PRX 715 stage speakers with capacity of 1000W/piece * 04 Shure PGX SM58/USA wireless microphones * 01 Mixer Allen heath Qu 24 line * 01 DBX/equalizer/crossover/effect processor signal processing system * Laptop plays music	7,000,000/package	Sound equipment suitable for events of 300-400 guests
4	Stage lighting system: * 16 super bright multi-color 54x3w ParLed * 08 COB Par Lights * 06 Moving Beam lights create pattern and light effects for the stage * 02 T-shaped lamp posts * 01 Tiger Touch control desk. * 01 smoke machine with capacity of 1500W	8,000,000/package	Basic Lighting package for an outdoor event. However, customers can request more according to their needs
5	Stage backdrop	180,000/m2	Price does not include the cost of designing backdrop printing files

2. Quote for equipment rental and event area decoration

No	EQUIPMENT CATEGORY	UNIT PRICE	NOTE
first	Party menu	2,500,000-3,500,000/table	Price depends on the dish chosen by the customer
3	Banquet tables and chairs Includes 01 round table + 10 chairs	500,000/set	Price includes tablecloths, chair covers, and chair bows
4	The house has a canvas roof inside	120,000/m2	Used for outdoor parties
5	Hanging industrial fans	200,000/m2	Used for outdoor parties
6	Light bulbs, decorative accessories	Contact us for a quote

3. Quotation for rent to decorate the Checkin area

No	EQUIPMENT CATEGORY	UNIT PRICE	NOTE
first	Backdrop for photography	180,000/m2	Price does not include the cost of designing backdrop printing files
2	Handheld hashtag	90,000/piece
3	Photobooth with decorative accessories	1,000,000/package
4	Photography light	2,000,000/package

4. Quotation for hiring staff to serve the event

No	EQUIPMENT CATEGORY	UNIT PRICE	NOTE
first	Professional MC	2,000,000-4,000,000/person	Rental price will vary depending on professionalism
2	Singer performing	3,000,000-5,000,000/person
3	Dance group, dance group	1,500,000-3,000,000/group

HSV MEDIA - COMPLETE YEAR-END PARTY ORGANIZATION UNIT

You are stressed with a pile of expenses for the year-end party that need to be allocated properly but don't have a solution yet. Have you never organized a year-end party yourself, or have no experience managing or allocating a year-end party budget?

Don't worry too much, contact us immediately via holine 0362 209 208 HSV Media will offer a solution for organizing a complete year-end party, saving time and optimizing costs for your business. With more than 15 years of experience in the event organization and rental industry. We will come up with ideas that suit your budget so that your company can have the year-end party you want...

HSV Media will definitely be a reliable choice for your business party because:

We have more than 15 years of accompanying many large and small businesses in many events.

Always come up with new ideas and creative program themes

Staff supports and advises on choosing cost packages that suit customer requirements at competitive prices

Businesses save and optimize costs thanks to comprehensive organizational services at HSV Media

Our staff has many years of experience, enthusiasm, and professionalism

Modern and advanced year-end party rental equipment includes many items:

Rental – providing sound and lighting for events.

Led screen rental indor, outdor

Event stage rental and construction

Rental of tents, event spaces, and mobile tents

Construction - backdrop decoration, photobooth decoration, hashtags for event photography.

Rental of tables and chairs for various events

Organize a full package of programs: Mid-Autumn Festival, Year-End Party, Establishment Anniversary, Grand Opening, Inauguration, product launch...

Providing event personnel: Providing MC to host the program, Providing performing dance groups, Providing professional singers, Providing PG/PB to welcome guests, Providing Security to ensure program security.