Common Risks When Organizing Events

WHAT ARE RISKS WHILE ORGANIZING EVENTS?

The risks in event organization are understood as situations that occur outside the plan of the event. These situations directly affect the operation and effectiveness of the program. Typically, event risk can stem from human factors, event equipment, or weather. If there is no timely handling method, the risks may cause the event to be interrupted, more seriously, the event may be canceled and held on another day. Therefore, anticipating risks and making contingency plans are very important when organizing a successful event.

FREQUENTLY RISKS WHEN ORGANIZING EVENTS

1. Technical risks of event equipment

Surely you are not too surprised when participating in an event program and sometimes encounter situations such as noisy, hissing, jarring sound, or lights are off, mirco is faulty, projection screen is damaged, … This is the most common risk in event programs. Most of these situations will not seriously affect the effectiveness of the program, but will also make guests uncomfortable when they have to wait and very easily lose the audience's emotions.

2. Event equipment safety risks

Safety issues in event organization are always concerned by everyone, because this is a factor that directly affects the program. Event equipment safety risks often come from sound systems, lighting, led screens, power supplies, and stages. When organizing an outdoor event, these risks will be very difficult to overcome. There are many cases where the stage collapsed, the equipment system was short-circuited, the power source exploded due to overload, etc. In this risk, if there are no timely handling measures, it will be very dangerous.

3. Risk of event security

The event is a place where many people gather, so it is easy to cause conflicts and disorder. Especially at big events, music and dance events, etc., if the security system is not tight, many problems will arise such as: loss of items, appearance of "uninvited guests", internal conflicts, etc. Therefore, if event security is not guaranteed, the event can easily become a mess, out of control.

4. Risk of event with many children

Children are very active and love to run and jump everywhere. Therefore, when children participate in the event, it is easy to get lost. The proof is that when going to the event, sometimes we often hear the announcement of finding a lost child. Moreover, children often play in the event equipment area, if unfortunately there may be an unnecessary accident. Therefore, events with many children should prepare plans such as:

- Build loudspeakers

- Remind parents to take good care of their children

- lock the place where there is a power source and do not let children near the event equipment

- Build a play area for children.

5. Weather risks

Weather affects both indoor and outdoor events. In case the event is held outdoors, the weather factor will directly affect the event. Whether it's rain or shine, severe weather conditions will also cause some risks such as collapse, fire, explosion, etc.

6. Risk of explosion from stage effects

To add to the grandeur, events often incorporate effects such as smoke, fire, cannon, etc. These effects help create a vibrant atmosphere, stimulating viewers. However, these effects can be dangerous. Hot and cold burns often occur at events.

HOW TO HANDLING RISKS WHEN ORGANIZING EVENTS

In order to promptly handle risks, the most important thing to do is to have a backup plan to promptly handle incidents before the event takes place. Here are some effective ways to deal with risk:

- Prepare generators and backup chargers, quickly switch power sources to generators when a power failure occurs.

- Always use genuine products and equipment from reputable brands and must carefully check before organizing the event to limit the occurrence of technical errors.

- The technical team must always follow the event process closely to promptly handle bad situations that occur.

- For outdoor events, it is necessary to prepare more umbrellas, umbrellas in case of hot sun or heavy rain.

- Need to plan to organize small activities such as singing, games to prolong the time when guests are late or when the event is interrupted.

- Should be equipped with fire extinguishers around the event premises to prevent fire. In the event of a fire, turn off all power sources and evacuate everyone immediately.

Events , no matter how big or small, can happen out of control, without taking timely remedial measures, it will easily cause unwanted consequences, affect the event's effectiveness and seriously affect the quality of life. more important than endangering event attendees.

With the desire to create successful events, We hope that through the above article, you will know more information about event organization and will overcome the risks during the event. Contact hotline: 0362.209.208 or 0918.989.560 to receive the most suitable advice. Thank you!