Common Risks When Organizing Events

WHAT ARE THE RISKS IN ORGANIZING AN EVENT?

Event risks are understood as situations that occur outside the event plan. These situations directly affect the activities and effectiveness of the program. Usually, event risks can come from human factors, event equipment or weather. If there is no timely handling method, risks can disrupt the event, more seriously, the event can be canceled and held on another day. Therefore, anticipating risks and making backup plans is very important when wanting to organize a successful event.

COMMON RISKS WHEN ORGANIZING EVENTS

1. Technical risks of event equipment

Surely you are not too surprised when participating in an event program and sometimes encounter situations such as noise, hissing, ear-piercing sound, or lights being turned off, microphone errors, broken projection screens, etc. These are the most common risks at event programs. Most of these situations will not seriously affect the effectiveness of the program, but will make guests uncomfortable when having to wait and can easily ruin the viewer's emotional flow.

2. Event equipment safety risks

Safety issues in event organization are always of concern to everyone, because this is the factor that directly affects the program. Risks regarding event equipment safety often come from the sound system, lighting, LED screen, power source, stage. When organizing outdoor events, these risks will be very difficult to overcome. There are many cases where the stage collapses, the equipment system has an electrical short circuit, the power source explodes due to overload, etc. In this risk, if there is no timely handling measure, it will be very dangerous.

3. Event security risks

Events are crowded places, so collisions and disorder are likely to occur. Especially at large events, music and dance events, etc., if the security system is not tight, many problems will arise such as: lost property, the appearance of "uninvited guests", internal conflicts, etc. Therefore, if event security is not guaranteed, the event can easily become a mess and lose control.

4. Risks due to events with many children

Children are very active and like to run around everywhere. Therefore, when children participate in events, they can easily get lost. The proof is that when going to events, we often hear announcements to find lost children. Moreover, children often play around in the event equipment area, which can lead to unfortunate accidents. Therefore, events with many children should prepare plans such as:

- Build loudspeakers

- Remind parents to watch children carefully

- Lock out electrical sources and keep children away from event equipment.

- Build a playground for children.

5. Weather risks

Weather affects both indoor and outdoor events. In the case of events held outdoors, weather factors will directly affect the event. Whether it is rain or sunshine, harsh weather conditions will also cause some risks such as subsidence, fire, explosion, etc.

6. Fire and explosion risks from stage effects

To add to the grandeur, events often incorporate effects such as smoke, fire, fireworks, etc. These effects help create a vibrant atmosphere, stimulating viewers. However, these effects can be dangerous. Hot and cold burns often occur at events.

HOW TO DEAL WITH RISKS WHEN ORGANIZING EVENTS

To handle risks in a timely manner, the most important thing to do is to have a contingency plan to handle incidents in time before the event takes place. Here are some effective ways to handle risks:

- Prepare generators and backup chargers, quickly switch power sources to generators when a power outage occurs.

- Always use genuine products and equipment from reputable brands and check carefully before organizing the event to limit the occurrence of technical errors.

- The technical team must always closely monitor the event to promptly handle any bad situations that may arise.

- For outdoor events, you should prepare umbrellas in case of strong sunlight or heavy rain.

- Plan small activities such as singing and games to prolong the time when guests arrive late or when the event is interrupted.

- Fire extinguishers should be installed around the event premises to prevent fires. If a fire occurs, turn off all power sources and evacuate everyone immediately.

Events , big or small, can have incidents that are beyond control. If not promptly remedied, they can easily cause unwanted consequences, affect the effectiveness of the event, and more seriously, endanger event attendees.

With the desire to create successful events, We hope that through the above article, you will learn more information about event organization and will overcome risks during the event. Contact hotline: 0362.209.208 to receive the most appropriate advice. Thank you!