Guide to Writing Event Scripts

HOW IMPORTANT THE SCENE PLAYS IN THE EVENT?

An attractive and professional script not only brings a successful event but also helps the business leave a deep impression in the minds of the guests. Therefore, it is not wrong to assert that the event script is the core foundation that determines the success or failure of an event. A complete and detailed scenario offers the following benefits:

- A detailed and attractive event script will contribute to conveying valuable information to guests.

- Event scenarios often include a list of plans to be implemented and contingency plans for incidents that may arise during the event. Therefore, no matter what happens, the organizers can still calmly handle the problem in the most reasonable way.

- Through the script, all participants in operating and organizing the event such as: sound and light technical team, MC, performers,... can control the entire program and coordinate well with each other. From there, the activities at the event will take place more smoothly and smoothly.

- Based on the scenario, event manager can assign work in a specific and clear way. Everyone will rely on it to complete the work according to the plan towards the common goal of creating a successful event.

- In addition, the event script also plays an important role such as: shaping the sequence and time of the program; ensure the plan is carried out as planned; Estimate the time period for each content and optimize enough resources - budget - equipment for the event.

HOW TO WRITE THE MOST PROFESSIONAL & ATTRACTIVE EVENT ORGANIZATION SCREEN

To own an event scenario that brings value, the implementer needs to understand customer psychology as well as some methods and requirements below:

1. Method 5W1H1B

To write a good and attractive script, the event organizer should apply the 5W1H1B method and answer the following issues:

- Why: What is the purpose of organizing the event?

- What: What is the main message of the event you want to convey?

- Who: Who are the subjects and guests participating in the event?

- When: The time of the event

- Where: Where is the event taking place?

- How: How will the event take place?

- Budget: What is the budget and cost of organizing the event?

2. Event classification

Each event has its own purpose and message, so the scenario between events will be different. Therefore, before writing an event script, businesses should categorize event templates to make it easier to find ideas. Here are two common classifications:

- Sort by event type: The most popular types of events at the moment include: opening ceremony, conference - seminar, New Year's party, year-end party, gratitude ceremony, workshop, founding ceremony, inauguration ceremony, product launch ceremony, teambuilding,...

- Classification by purpose: When classifying by purpose, it will include the following 3 types of scenarios: general script (main content timeline and supervisor's name), detailed MC script (hosting script for the program). MC) and sound - light script (instructions for technicians to adjust sound - light according to the program's repertoire).

REQUIREMENTS WHEN WRITING THE EVENT SCENE

Script writers should have a content-led mindset according to the following requirements to ensure the script is full of content and engaging information:

- Full structure of 3 parts including: Opening, main content and closing

- The script should provide enough information about the event's theme, idea, and message.

- The script should respond properly and with enough time to avoid causing boredom and fatigue due to being too long or sketchy and confusing.

- The content of the event script needs to be linked, the topics are arranged logically to arouse the curiosity of the attendees. This will bring excitement to everyone to stay with the ceremony for the longest and most complete.

- To make the event more attractive, attractive and highlight, you should incorporate a few unique and novel details into the script.

NOTES WHEN WRITING THE EVENT SHOCKET

In order for the event program to take place successfully, the script writer should pay attention to the following issues:

- Learn to master information about partners and customers as well as set goals to create script ideas for the right audience.

- Rebalance the programs and activities written in the script at the allowable cost to avoid budget deficit.

- Divide program content according to appropriate time to ensure smooth and effective preparation and time.

- The content of the event script should cover the entire content with unique and new creative ideas to make a difference.

- The program sequence is streamlined and linked together so as not to cause boredom for guests.

- The script should have details to create unexpected and unique transformation situations to create a highlight with the attendees.

SAMPLE EVENT PROGRAM Scenarios

1. Scenario to celebrate the company's founding

- Venue of the event: ……………………………………………………. ................................. ...

- Intend time :............................................ ................................. ...

2. Scenario for organizing a new product launch event

- Venue of the event: ……………………………………………………. ................................. ...

- Intend time :............................................ ................................. ...

3. Scenario for organizing the opening event program

- Venue of the event: ……………………………………………………. ................................. ...

- Intend time :............................................ ................................. ...

4. Scenario for organizing events, conferences, seminars

- Venue of the event: ……………………………………………………. ................................. ...

- Intend time :............................................ ................................. ...

CONTACT INFO

HSV MEDIA Company - Specializes in Rental Led Screen, Sound, Light, Event Equipment with the most prestige in Ho Chi Minh City

HOTLINE: 0362.209.208

WEBSITE: https://hsvmedia.vn/