Logistics in Event Organization

When it comes to logistics , many people will understand that it is a small job behind the scenes and the logistics team only does unimportant chores. So is that really true? The following article will help you answer all questions related to logistics in event organization.

WHAT DOES EVENT LOGISTICS PLAY?

In the field of event organization, logistics is not only the small work done before the start of the event, but also includes other complex jobs that must be done continuously until the event ends. The logistics activities help the event program to be conducted in accordance with the set goals.

In fact, logistics people are considered unsung heroes throughout the course of the event. They do not appear under the spotlight on stage like the host MC or the delegates, artists, etc. Instead, they are the staff behind the scenes who are busy trying to deliver quality performances and give the show attendees the most perfect event. It can be said that it is difficult for us to create a successful event without the support of logistics.

THE WORKS OF THE LOGISTICS IN EVENT ORGANIZATION

1. Plan logistics

With any event, planning is required, especially in logistics. The more detailed the plan, the better the logistics team can do the job. The jobs that logistics staff do are: installation, event stage design, event communication, program setup, ...

2. Build a team of logistics staff

Logistics operations are a combination of all resources. With large events, the program needs a large number of personnel to complete the work in time for the event. Event staff need to have teamwork skills, good coordination, problem-solving ability to handle unexpected situations.

3. Control and coordinate logistics activities

The implementation of logistics is always associated with control activities to limit the risks that occur during the event organization. Logistics control and coordination is indispensable in all types of events, from opening events, inaugurations or music events.

4. Anticipate and handle risks in the event

Event organizers always look for possible risks at any time, in which the cause may arise from equipment, staff, or guests themselves. Even there are many force majeure situations, so the role of logistics activities is more focused. Therefore, logistics workers require experience and the ability to grasp situations quickly as well as anticipate possible problems in order to have appropriate solutions.

WHAT ARE THE FACTORS REQUIRED OF A LOGISTICS COMMITTEE MEMBER?

1. Passion and enthusiasm

Any job if you want to be successful requires passion and enthusiasm, especially a job as specific as logistics. Most importantly, you need to pay attention to taking good care of your health because the logistics are quite hard.

2. Planning skills

Work can easily become troublesome and difficult if you do not know how to properly plan your work. The workload of a logistics is very large so without planning in advance, your work will not go smoothly. From there, your partners and customers will evaluate your business with poor quality logistics.

3. Teamwork skills

A logistics will have to contact and work with a lot of people, so teamwork skills are extremely necessary. You need to work well with partners and customers to get the job done the best it can.

4. Problem solving skills

The logistics department is always in a busy working state with a lot of work to be solved. Of course, things don't always go as smoothly as planned, so problem-solving skills are extremely important in emergency situations to minimize the risk of damaging the business. your career.

5. Careful and meticulous

The job of logistics is very careful and meticulous in everything because you are responsible for things like preparing event equipment to coordinating vehicles to transport goods to customers. From there, help you limit most of the unnecessary risks.

Through the above article, HSV Media hopes that you can understand the logistics work and know a lot of useful information to organize a successful event. HSV Media – the leading unit specializing in event equipment rental and organizing events in Ho Chi Minh City. For any questions or further information, please contact us at the information below:

- Address: 5th Floor, 184/20A Le Dinh Can, Tan Tao Ward, Binh Tan District, HCMC

- Hotline: 0362.209.208

- Website: hsvmedia.vn